Repeat Meetings

Creating a Series of Meetings

BoardCloud includes a feature that automatically creates a series of recurring meetings based on a single example or meeting prototype.

This feature is available from the Create Meeting screen, by checking the Repeat Meeting checkbox. (More about this below)

Repeat meetings can be created based on a selected repeat interval:

• Daily
• Weekly
• Monthly
• Yearly

Based on the selected repeat interval, you can choose to repeat meetings at a regular frequency or schedule them over a specific time period. For example, select 'Repeat every - 3weeks' to schedule three weeks between your repeating meetings.

Note that in the example above, you must also specify the day on which the meeting should repeat and how long the repetition should continue.

To view the repeat meetings section, check the Repeat Meeting box - as highlighted in yellow in the above image. When clicked, the repeat meeting dialog above will show.

Important, you must click Check Dates to view and check the dates for which repeat meetings will be created.

Repeat Meetings End

By default, creating a series of repeating meetings needs an end-point - which is some date in the future where the system will stop creating meetings.

Our system has three options for this:

• Never
• Until 
• Count

Never, which is the default, will stop at 12 meetings. This is designed to prevent an infinity of meetings being created. 

Check Your Dates!

Below the day selection is an important button - 'Check Dates'.

Do not create your meeting series without checking your dates!

Clicking this button brings up a listing of each date a meeting will be created on. Read this list carefully before clicking the Create button!

To continue with our example as shown in the image above, below is a list of 5 meeting dates, each set to occur on a Tuesday.

If you are happy with the dates as displayed, click the 'I'm happy button'. Once clicked, continue to edit your meeting prototype.

Clicking the Create button at the bottom on the screen will save your meeting prototype and ink a series of meetings based on your repeat choices.

Note:

• Repeat meetings are created as exact clone copies of the original prototype meeting
• The only difference between all meetings in a series is that the meeting title will have the meeting's date added to its end. If you need to change the repeat meetings titles, you will need to edit each meeting to change the title to your liking.