A Published Meeting
Published Meetings (Upcoming)
Once a meeting has been published, all meeting content becomes available for members to access and interact with.
What You Can Access in a Published Meeting
After publication, you can:
- View the full agenda
- Open and read meeting documents
- Access tasks and track progress
- Participate in voting (when available)
The agenda is located at the bottom of the meeting screen. From here, you can open documents, vote on items, and manage any assigned tasks.
Board Pack
When a meeting is published, the board pack becomes available for review.
You can:
- Open the board pack
- Read all meeting documents
- Add annotations or personal notes
Annotations are private and help you keep track of key points while preparing for the meeting.
Meeting Details
In the meeting panel, you may see several options depending on how the meeting has been configured.
These may include:
- Summarize Meeting Pack: Generates a quick overview of the meeting documents
- View Meeting Pack: Opens the full board pack
- View Published Minutes: Displays the minutes from this meeting. This is typically only available once the meeting has passed and the minutes have been finalized and published by the administrator.
- Attendance Register: Shows attendance information for the meeting
Voting
Voting becomes available once the administrator opens a vote.
Members can vote either before or during the meeting.
To cast your vote:
- Click Thumbs Up for Yes
- Click Thumbs Down for No
- Click the No Entry sign to Abstain
The administrator may also record a vote on your behalf if required.
Tasks
You may receive an email notification when a task is assigned to you. The email will include a link that opens your task in BoardCloud.
Viewing Tasks in the Agenda
Tasks assigned to you may appear directly within the agenda. From here, you can see:
- Task name
- Assigned members
- Status
- Priority
- Creator
- Due date
Click a task to open the full details. You will only see tasks assigned to you.
Viewing All Your Tasks
You can also access your tasks from:
Task Status Indicators
Within the agenda:
- ✅ Completed
- ❌ Cancelled
- No icon – Task still open
Only open tasks will appear on the Tasks Dashboard.
Forms
Some meetings may include forms for members to complete, such as:
- Surveys
- Declarations
- Feedback
You will usually receive a notification or email when a form requires your response.
Stats
On the Stats tab:
Left:
Meeting Engagement Report: Shows member names, percentage of pack viewed, page views, and how long each member spent reading the pack.
Centre:
Member Activity Report: Shows each member, which document, number of pages, percentage read, number of times viewed, and total time spent on that document.
Right:
Attendance: Shows which members invited to the meeting completed the RSVP on BoardCloud. If an RSVP has not been recorded (by the member or an administrator on their behalf), the attendance results may not be accurate.
Resources (Meeting Resources)
Meeting Resources may include supporting documents, reference materials, policies, historical board packs, and other governance documents relevant to the meeting.
To access these, go to the Resources tab.
Click on any document to open and view it.
These documents remain available even outside scheduled meetings.
Depending on your organization's permissions, you may also be able to download or print them for offline reference.
Learn more about viewing the Resources here.
In-Meeting Chat
You can view and type new messages in the chat window.
