Minute Builder

Minutes Builder Overview

BoardCloud offers a robust Meeting Minute Builder that will save you time and help you to produce exceptional meeting minutes.

Below is a view of a new meeting with the Minutes Builder tab open. The agenda items Welcome, Past Minutes and Matters Arising have been automatically imported into the minutes from the agenda. Each agenda section has been given a text area into which notes can be typed or pasted. 

This view is using the default minutes template, which can be edited to suit your preferences.

You can also import your normal minutes in a Microsoft Word format, or you can use a hybrid template that allows for your minutes text to co-exist with the active components, such as votes and tasks.

Minutes Generation Process

In BoardCloud, you can begin drafting your minutes at any time. The Minutes Builder displays a minutes template that automatically updates with information as it’s added to the Agenda tab.

In practice, we recommend that the minutes are not started until at least the packet has been published and preferably until the meeting commences.

BoardCloud builds minutes dynamically from agenda and meeting data. If you start working on minutes too early, before the agenda is finalized, you may need to rework or refresh your document. This is because updates to agenda items, attendance, documents, or votes could lead to discrepancies in your minutes or result in outdated or incomplete content being captured.