Security Settings
Security Options
IMPORTANT: The security settings below are only applied after they are set and a new revision of the board pack or minutes is built
Be careful - at this stage both password types are stored in clear text and thus can be read by anyone with admin or editor access to the system.
Password Protect Board Packet
This option allows for the password protection of the board pack and it uses two password methods.
- User Password
- Owner Password
Document Password Protection
This is a simple but secure protection measure that prevents the opening of PDF without providing a correct password. You can be reasonably certain that no one is going to access your pack by using a quick internet hack.
Be aware however, that the strength of your document protection lies in selecting a strong password (one that is over 8-characters long and not easy to guess). You can read more about Adobe PDF password protection: Click Here
Use this option when you want to be extra certain that members cannot access the pack without knowledge of the password.
Secure Board Pack Functionality
The entry of a functionality password will prevent (among others) editing or copying of document content.
Below is a view of the specific options available:
Check each option that you would like to ENABLE.
If all options are unchecked, as in the above example, the BoardCloud PDF viewer will open without its second row of edit functions and selection and copying of content will not be allowed.
The image below shows a document that has its functionality password set and then opened in the BoardCloud PDF viewer.
More About Adobe PDF Protection
Adobe PDF password protection is generally considered to be strong and secure, as long as the password is well-chosen and kept secret.
The strength of the password protection depends on the strength of the password itself. This means that passwords longer than 8 to 12 characters should be used in combination with a sprinkle of upper and lower case letters, numbers, and special characters. The best option for this is to use a password generator.
Adobe Encryption
Passwords set on a PDF document are encrypted with a 128-bit encryption algorithm. This makes brute force password attempts costly and time inefficient. Thus, this kind of security is considered to be very secure.
However, no encryption method is completely secure, and determined attackers may still be able to crack the password or gain access to the protected PDF document.
Also note that this type of password protection does not protect the document while it is open and the contents of the document are accessible until it is closed.