Creating a Task from a Committee

Creating a Task from a Committee

Committee-based tasks are tied directly to a specific committee. These tasks are visible to the relevant committee members and help track ongoing responsibilities between or outside of meetings. Also known as a board-based task.

How to Create a Committee Task

1. Go to the Committees Page
   From the main navigation, open the Committees section.
   
   
2. Select the Relevant Committee
   Find the committee you want the task to be tied to.
   
   
3. Open the Task Manager
   On the far right of the committee block, click the Tasks button (it’s the last button in the row).
   This opens the Task Manager for that specific committee.
   
   
   
   
4. Using the Task Manager
   The Task Manager shows all tasks assigned to that committee.
   
   
   
   You can:
   Filter by task status (e.g. open, in progress, completed) or by priority
   Use the search bar to find specific tasks
   
   You will see a blank screen if no tasks have been created yet
   
   5. Creating a New Committee Task
   Click the New Task button (top left corner of the Task Manager).
   
   The Add Task form will appear. It will look like the image below:

• Enter Task Details:
  Title: The task title is the short, descriptive name of the task. It should clearly summarize what needs to be done, helping board members or assignees quickly understand their responsibilities at a glance. This is required, and you won't be able to create a task with an empty title.
  
  Due Date : This is the date by which the task should be completed. It helps members prioritize their work and stay aligned with board or committee timelines. It’s not strictly required, but if left blank, the field will remain empty.
  
  Due Time : The due time is the exact time of day by which a task is expected to be completed. It works alongside the due date to ensure clarity, especially when deadlines are time-sensitive. It’s optional, but if not set, the field will remain empty.
  
  Priority : The priority level indicates how important or urgent a task is. It helps users and administrators focus on what needs attention first, especially when there are multiple tasks assigned. There are four levels of priority for tasks - None, Low, Medium, and High. If no priority is selected, the task will default to Medium priority.
  
  Description : This field is optional, but it's good practice to include more detail to help members understand what is expected of them, especially if the task title is vague. You can use formatting options like highlights and bullet points to make the description clearer and more engaging.
  
  Send Email Notifications: Tick this box to notify assigned members by email. This is the primary way to ensure they are alerted about the task.
  
  
• Assign Members:
  Click Continue (bottom right of the task creator window). The Assign Members section will appear. Select the members you want to assign to the task. You have to select at least one member to assign the task to.
  
  
  
  
• Finish:
  Click Finish to save and create the task.
  Your task will now appear 

If you click Finish without assigning any members, the task will automatically be assigned to all members of the committee.

Once a task is added, you cannot edit it, other than adding a comment.