Setting Up A Vote

BoardCloud supports voting by agenda section in any board pack. There can be as many vote questions as required for each meeting.

Voting is implemented as a single question, which is then answered in Yes/No/Abstain fashion.

Voters can be anyone from the current committee member list and are selected individually.

All votes have the option to add:

• Motioned by member
• Seconded by member

These can be left blank if desired.

Voting Per Section

When in edit mode, the three dot (Kebab) icon is clicked on a section an dialog box will appear that has an Add Vote option.

The Open Close option is used by the meeting administrator to open and close the vote. This means that voting is closed by default and is open only for a short window, when required during a meeting.

Members who are required for the vote, can be set using the Manage Users option, which allows any number of committee members to be added to the vote for each specific item.

Creating a Vote 

A vote can be created by clicking the Add Vote button, which is found on either the kebab icon (three-vertical-dots) on the far right of an agenda section.

Once the Add Vote View has appeared you will be able to fill in the first part of the vote wizard.

Add a vote title. An optional full-length description can be add if required. 

Then the vote motioner and seconder can be optionally set. (Highlighted below on the bottom-left in yellow)

After filling in the details, you can click the Continue button to navigate to the next view., which is where the participants in the vote are added.

In this dialog, you will be able to assign members of the committee to vote on the matter at hand for the meeting.

Once the members have been selected, you can click on the Finish button to add the vote item to the Agenda.

Non-Voting Members

Certain organizations designate Non-Voting Members, which refers to meeting attendees who are allowed to participate in the meeting but are not allowed to vote on motions.

You can add the designation 'Non-Voting Member' to such members. They can be board members or members of any committee. Once tagged as a non-voting member, a member will not appear in the list of available members when setting up a vote.

Votes in the Minutes

Motions or votes tabled in the agenda are synchronized in to the meeting minutes document.

Your votes will be updated with the latest voting results, when the minutes are published.

Votes that are carried are added to the Resolution Register.