Resource Section Settings

In the Resource tab of your committee, click the settings cog (circled in yellow above) to manage permissions for all resources in that meeting. The following pop-up will open:

You can adjust the following options:

Section Expand Mode

Controls how resource sections are displayed when members open the meeting resources.

Collapse: All sections are closed by default, and members must click to expand them.
Expand: All sections are open by default, showing their contents immediately.
Inherit: The section follows the default behavior set at the system or portal level.

This setting does not affect the actual content, only how it is presented when first viewed.

Can Download

Controls whether members can download resources to their own device.

Reasons to disallow downloading:

Confidentiality: prevents sensitive information from leaving the secure portal
Access control: ensures documents are only viewed within the system
Version control: stops outdated copies from circulating
Audit & compliance: maintains accurate records of access

Reasons to allow downloading:

Convenience: members can keep their own copies
Accessibility: useful for offline access
Archiving: allows local backups or filing

When ticked, members have permission to download resources.
Un-tick the box to remove this permission.
Default: Downloading is allowed.

Can Print

Controls whether members can print copies of resources.

Reasons to disallow printing:

Confidentiality: reduces risk of sensitive documents being shared
Access control: prevents physical copies from circulating outside the portal
Version control: avoids outdated hard copies being used
Audit & compliance: ensures usage can be tracked digitally

Reasons to allow printing:

Convenience: some members prefer reading on paper
Accessibility: supports members with limited digital access
Archiving: allows paper records if required

When ticked, members have permission to print resources.
Un-tick the box to remove this permission.
Default: Printing is allowed.

Has Numbering

Adds automatic numbering to sections and subsections in the resource list.

Benefits of numbering:

Easy reference in long documents (e.g. “see section 3.2”)
Clear hierarchy (sections like 1, 1.1, 1.2 show structure)
Simplifies updates (changes can be communicated by section number)
Professional appearance (especially for compliance docs, manuals, or formal board resources)

When ticked, each section will be numbered, with optional numbered subsections.
Un-tick the box to remove numbering.
Default: Numbering is enabled.